![\"spreadsheet](\"https:\/\/i0.wp.com\/www.appsandreports.com\/blog\/wp-content\/uploads\/2019\/06\/spreadsheet-28205_960_720.png?resize=308%2C327&ssl=1\")
<\/figure><\/div>\n\n\n\nSpreadsheets\ndefinitely are the best tools within a business but data visualization and\ncommunication make exceptions.<\/p>\n\n\n\n
Similar to many businesses, IT teams use the spreadsheets to store and access data as well. But since the IT teams are more prone to cyber threats that include the threat of reputation and financial damage, they started using Asset management software<\/strong>.<\/p>\n\n\n\n However,\nthat had not always been the case.<\/p>\n\n\n\n Many\ncompanies still use spreadsheets for managing IT assets.<\/p>\n\n\n\n Spreadsheets\nare basically free. This can be advantages to many companies as they could use\nthe capital on other assets of the company.<\/p>\n\n\n\n This is\nespecially good for small businesses because they are usually less on budget.<\/p>\n\n\n\n The main\nadvantage of a spreadsheet is that anyone can figure out how to use it without\nany specialized training.<\/p>\n\n\n\n Employers\nneed not worry about training their asset monitor to handle the spreadsheet.\nEven if the current monitor resigned his job, they could easily replace them\nwithout second thoughts.<\/p>\n\n\n\n Spreadsheets also come in with in-built customized mathematical\nformula support. <\/p>\n\n\n\n Users can put in the formulae in the search bar and\nthe spreadsheet will do the rest in an easier and efficient way.<\/p>\n\n\n\n Even though Spreadsheets have advantages in its\npackage, most companies are still advised to not use them because:<\/p>\n\n\n\n Because you see all the raw data at once, it is difficult to interpret the important data.<\/p>\n\n\n\n Visualization tools<\/strong> help in that matter of surfing through the data and finding the correct information. But spreadsheets make it fairly difficult to find necessary data in record time. <\/p>\n\n\n\n If it is time-consuming, you are clearly losing the\npoint there.<\/p>\n\n\n\n As the company gets bigger, one can also reasonably expect\nits employee turnover to rise as well. Spreadsheet is used to keep track of who\nyour current employees are. But using spreadsheets to constantly monitor which\nparticular computers or devices are being used by which particular employees,\nis a little difficult.<\/p>\n\n\n\n A spreadsheet system will become mostly chaotic in some cases.\nFor example, when an employee starts working for a company, the spreadsheet has\nto be updated, with his name entered in hardware or software asset assigned to\nhim.<\/p>\n\n\n\n When\nthis employee eventually leaves the company in the future, everything has to be\nundone. After reopening the old spreadsheets, one must search which hardware or\nsoftware assets contain his name so that they may be retrieved from the\nemployee before erasing his name from the spreadsheet.<\/p>\n\n\n\n This process could turn out to be extremely gruelling when\napplied to every movement in your workforce.<\/p>\n\n\n\n Spreadsheets aren\u2019t designed to store historical\ndata. So in an attempt to keep the size of them manageable, they are updated\nand companies lose their historical data. <\/p>\n\n\n\n This makes is hard or impossible to spot trends\nover time and compare data across longer time horizons.<\/p>\n\n\n\n Cloud assets are very difficult to\nmanage with spreadsheets<\/strong><\/p>\n\n\n\n IT applications <\/strong>have changed through time from server based model to instance-based model, due to Cloud and SaaS<\/strong>. Spreadsheets are adapted to include changes on how businesses record software usage in the cloud, since they deal with static data.<\/p>\n\n\n\n One of these changes that can\u2019t be reflected in a spreadsheet is the use of cloud computing. Some IT assets these days are already in the cloud, a place where spreadsheets just can\u2019t reach and where asset usage is on a per-instance basis. Given the changing parameters of IT assets, the only way for companies to manage their cloud-based assets is to use an IT Asset Management Software<\/strong>.<\/p>\n\n\n\n It\u2019s difficult\nto share<\/strong><\/p>\n\n\n\n Even with cloud computing solutions, spreadsheets are difficult to share among the team members. Also there is a possibility that data could accidentally be edited, deleted or changed, the spreadsheet is rarely shared in real-time.<\/p>\n\n\n\n Even if the spreadsheet is shared to the team members, it\nmight be emailed once in a week. However, there are chances that the spreadsheet\nmight get drowned in the sea of messages in the employee inboxes.<\/p>\n\n\n\n Human errors are difficult to spot in spreadsheets.<\/strong><\/p>\n\n\n\n There is a lot of chance that simple mistakes errors can easily make their way into a spreadsheet. Since, everyone with access to the sheet can also change its data; it\u2019s even harder to pinpoint who made the mistake. In fact, according to Forbes<\/strong>, it is concluded that 88 percent of spreadsheets actually contain errors<\/strong>.<\/p>\n\n\n\n Furthermore, not all users of the software have authorization to meddle with the data. Not everyone can change or modify the data, but only those responsible for keeping them as accurate as possible.<\/p>\n\n\n\n Even though spreadsheets are the easiest form for communicating within the business company, it bears several loopholes. <\/p>\n\n\n\n It is suggested to not use spreadsheets as the medium to data communication and data visualization since there can be more drawback than advantages of the spreadsheets.<\/p>\n","protected":false},"excerpt":{"rendered":" In this Big Data era, many companies deal with storing data on Spreadsheets and Excel sheets to make the process easier. According to Forbes, studies suggest that 1 in 5 businesses are using spreadsheets as the main tool to communicate data internally. Spreadsheets definitely are the best tools within a business but data visualization and […]<\/p>\n","protected":false},"author":3,"featured_media":446,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[69],"tags":[],"class_list":["post-440","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-it-management-software","entry","has-media"],"yoast_head":"\nBenefits of Using Spreadsheets<\/strong><\/h2>\n\n\n\n
Cost Effective<\/strong><\/h4>\n\n\n\n
Easily Adaptable<\/strong><\/h4>\n\n\n\n
Customized Variables and\nFormulas<\/strong><\/h4>\n\n\n\n
Important\nData is Hidden<\/strong><\/h4>\n\n\n\n
Spreadsheets fail to keep\ntracks of workforce changes<\/strong><\/h4>\n\n\n\n
Loss of historical data<\/strong> <\/h4>\n\n\n\n
Conclusion<\/h2>\n\n\n\n